Payroll software for large companies in the UK
Keep payroll running smoothly with a cloud-based system that grows with your business. Save time and money, reduce errors and keep your large business compliant with advanced automation and robust reporting. Powerful and scalable, PayCaptain’s enterprise payroll software is built for large companies.
Simplify complex payroll for your enterprise
PayCaptain simplifies payroll for large companies. Our AI-powered payroll automates calculations and tax deductions. Advanced error-checking and exception reporting ensures accuracy. Saving time and paying employees correctly, PayCaptain handles complex payroll with ease.
PayCaptain’s enterprise payroll software:
Keeps businesses compliant.
Ensures all payroll law and reporting requirements are met.
Saves time.
Advanced automation and reporting streamlines payroll tasks.
Saves money.
Avoids system upgrades and reduces IT and infrastructure costs.
Error-free payroll.
Pays employees correctly on time, every time.
Future-proofed.
Scalable, adaptable payroll software for large companies in the UK.
Reduces bottlenecks.
Handles new employees, locations and peak periods efficiently.
Improves employee experience.
Easy-to-use, online payroll boosts financial wellbeing.
Advanced payroll features for large companies
Handling payroll with ease, key benefits of PayCaptain’s enterprise payroll software include:
Hassle-free payroll
Automated tax calculations and filing make managing complex tax scenarios straightforward.
Better decision-making
Custom dashboards provide real-time insights and detailed payroll analytics.
Keeps data synchronised
Connects seamlessly with HRIS, benefits, time tracking and finance platforms for a best-in-class solution for large companies.
Keeps personal data safe
Encryption, access controls and ISO27001-certification keep data protected and large businesses compliant.
Saves time
Advanced workflows streamline payroll processing, letting internal teams focus on running the business.
Easy payroll management
Multi-location and department support across different departments, locations, pay structures and employee types.
Scale your payroll with confidence
Performance and reliability are at the core of PayCaptain’s design. Our enterprise payroll software means processing is fast, efficient and built to scale. With PayCaptain, large businesses have the confidence to change or grow without payroll slowing them down.
Enterprise-level payroll support and service
Save valuable time on payroll queries and get payroll teams and employees the answers they need, fast. PayCaptain’s expert, multi-channel support reduces admin workload, resolving payroll queries quickly. Our payroll support includes:
Onboarding support.
Making it easy to switch payroll, a stress-free move starts with our dedicated onboarding team. From setup to integration, our team makes sure everything is correct from day one.
Payroll Managers.
Once live, businesses benefit from a dedicated payroll manager. This provides a single point of contact for internal teams. Whether answering questions, keeping businesses compliant or handling complex pay structures, expert support is always available.
Employee support.
Reducing the strain on internal departments, employee support is available across multiple channels. Connecting with our UK-based team of payroll experts, support is available 24/7 via AI Chatbot and from our team on WhatsApp, email and phone.
Payroll app.
Employees access online payslips, tax details and other payroll information through the PayCaptain payroll app. Help icons and explanations provide instant answers, reducing the strain on internal teams.
Why large companies choose PayCaptain payroll software
PayCaptain payroll software meets the unique needs of large companies. Our platform simplifies payroll processes and improves employee financial wellbeing. With PayCaptain, you’ll have seamless integration with existing HR, finance and ERP systems, maintaining accuracy and saving time.
At PayCaptain, we prioritise security and compliance, protecting sensitive personal data and keeping businesses compliant. Our dedicated account managers and 24/7 support minimises downtime and keeps your payroll operations running smoothly.
Performance and reliability are at the core of PayCaptain’s design. Our enterprise payroll software means processing is fast, efficient and built to scale. With PayCaptain, large businesses have the confidence to change or grow without payroll slowing them down.
Real world success stories
Case study: How Roadchef transformed payroll efficiency with PayCaptain
The challenge
Roadchef, one of the UK’s largest motorway service operators, needed a payroll solution that could handle its complex operations efficiently. With 3,500 employees across multiple locations, payroll accuracy and efficiency were critical. Their existing system required significant manual input. This led to the risk of errors. Roadchef looked for a payroll partner to improve accuracy, streamline operations and integrate with their new HRIS system.
The solution
In June 2023, Roadchef partnered with PayCaptain to modernise its payroll process. The project involved integrating PayCaptain with their new HRIS system, so payroll and HR data flowed efficiently.
PayCaptain’s dedicated implementation team worked closely with Roadchef to ensure a smooth transition. Automation features significantly reduced manual effort. User-friendly online payslips replaced the outdated paper process.
The result
Since implementing PayCaptain, Roadchef has seen remarkable improvements in their payroll:
- Payroll accuracy: Increased from less than 80% to 99.98%, reducing the need for manual corrections.
- Time savings: 59 hours per month saved, allowing the team to focus on strategic tasks.
- Cost reductions: Eliminated £5,000 a year in postage costs by moving to digital payslips.
- Employee engagement: Improved financial wellbeing tools led to more employees setting up savings contributions – nearly three times more than previously.
Looking ahead
Roadchef now benefits from a reliable, efficient and employee-focused payroll system. The successful integration of payroll and their HRIS has created a strong foundation for the future. This allows Roadchef to focus on business growth while ensuring employees are paid accurately and on time.
Frequently Asked Questions
What is the best payroll software for large companies?
The best payroll software for large companies in the UK is one that handles complex pay structures and automates tax calculations using AI. It also keeps large businesses compliant with changing payroll law. The best payroll software integrates with HR, benefits, time tracking and finance systems. This keeps data accurate and reduces admin work. Security is also key. Strong encryption, access controls and GDPR compliance protects employee information. ISO27001 is crucial for enterprise payroll software.
PayCaptain has all these features and more. It automates payroll, reduces errors and provides real-time reporting for better decision-making. Employees also benefit from features like early access to wages, built-in payroll savings options and financial wellbeing tools. These tools and support improve employee satisfaction and increase engagement with payroll. This helps large businesses support their employees’ financial wellbeing and build stronger relationships with their people.
All these features; ISO27001 certification; unmatched security and our deep focus on employee wellbeing is why we believe our payroll software is the best for large companies.
What are the key features to look for in payroll software for my large company?
Large companies need payroll software that handles complex pay, tax and high employee numbers easily. Using HMRC-recognised payroll software is also essential. Software that connects with HMRC submits payroll information and reports at the touch of a button. It receives updates to employee tax codes automatically. Automated tax calculations and submissions ensure accuracy, even with complicated tax rules.
Custom dashboards and payroll reports give clear insights into payroll costs. Integration with HR, benefits, time tracking and finance systems keeps data flowing smoothly, reducing errors and admin time.
Strong security is essential to protect payroll data, with encryption, access controls and GDPR compliance built in. Workflow automation speeds up approvals and reduces manual tasks. Multi-location and department support makes it easy to manage payroll across different sites. With these features, payroll runs smoothly, stays compliant and saves large businesses time and money.
How can payroll software help us streamline our payroll processes and reduce costs?
PayCaptain’s payroll software helps large businesses in the UK save time and reduce costs by automating processes. Manual payroll tasks, like tax calculations, deductions and approvals take up valuable time and increase errors. Automation removes this risk, making payroll run smoothly with minimal input. This improves accuracy and frees up payroll teams from repetitive admin, allowing them to focus on more strategic work.
Enterprise payroll software reduces overhead costs by streamlining workflows and improving reporting. Automated payslip generation, real-time data transfer and built-in compliance updates cut down on manual checks and corrections. With custom reporting tools, finance teams get real-time data on payroll costs. This makes budgeting and forecasting quicker and easier. By reducing administrative work and avoiding costly payroll errors, businesses can run a more efficient operation. They can also be confident employees are paid correctly and on time.
What security measures are crucial for protecting sensitive payroll data?
Keeping payroll secure starts with strong encryption. This protects data both when it’s stored and when it’s sent. Multi-factor authentication (MFA) adds an extra layer of protection, making sure only the right people can access payroll systems. Strict access controls mean payroll data is only available to those who need it, reducing mistakes or misuse.
ISO 27001 isn’t a legal requirement for outsourced payroll companies, but it’s a sign of serious commitment to security. ISO27001 certification means a business has met the highest standards for protecting sensitive payroll data. There are strict processes in place to reduce risk. Regular security audits, penetration testing and GDPR compliance mean payroll information stays safe from cyber threats and data breaches. Having these measures in place gives large businesses assurance their payroll data is handled with care.
Can payroll software integrate with HR, benefits and finance systems?
Yes, payroll software can integrate with HR, benefits and finance systems. This makes payroll faster, more accurate and less admin heavy. Large businesses need payroll software that connects with HR systems to keep employee data accurate. Connecting with benefits platforms means pensions and deduction information can be imported into payroll. Integration with time-tracking and rota systems result in more accurate pay. And connections with finance systems ensure detailed business reporting. These integrations mean data flows automatically between systems, reducing manual work and errors.
Most modern payroll systems use APIs (Application Programming Interfaces) to link systems securely. APIs allows real-time updates. When an employee’s salary changes in HR, it updates payroll instantly. Likewise, payroll costs sync with finance for accurate reporting. System integrations save time, improve accuracy and ensure compliance. They also support business growth by keeping payroll smooth, even as the company expands.
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