Payroll outsourcing services

Improve your employees’ financial health and wellbeing with accurate payroll delivered on time, every time from the most helpful payroll solution on the planet.Outsourced payroll from PayCaptain protects your team and business by keeping you compliant, saves time and money and easily scales as your team grows.

Payroll Outsourcing Services
faster Payments
Automatic Enrolment
HM Revenue and Customs
ISO 27001

Outsourced payroll you can trust

Reduce Risk and Errors

Reduce risk and minimise errors with fully managed payroll

Our advanced AI technology, automated processes and more than 180 years of combined payroll experience gives you peace of mind that your people are paid correctly on time, every time.

Outsourced Payroll Services

Outsourced payroll services with award-winning HMRC-recognised software

PayCaptain ensures compliance with HR and payroll legislation and avoids costly financial penalties. Our payroll outsourcing saves time and money while reducing administrative burdens, allowing your team to focus on what matters - your people.

Flexible and Scalable

Flexible and scalable managed payroll services

Feel confident you’re in safe hands with our dedicated team of UK-based payroll professionals and a fully managed payroll solution that seamlessly scales as your team grows.

Deliver better experiences with PayCaptain’s fully managed payroll service

Empowering Payroll Transfomation

Empowering payroll transformation

Create a happier, healthier and more resilient workforce with a complete payroll and financial wellness solution that puts your employees in control of their pay

Effortless Approval

Effortless approval

Save time and effort with advanced automation that lets you approve payroll in a few clicks

Seamless Integration

Seamless integration

Integrates with other best-in-class solutions to provide an unbeatable employee experience

informed Decision Support

Informed decision support

Drive more informed decision-making with business-critical information at your fingertips

Prease Approve Payroll

Does your business need payroll outsourcing services?

With payroll outsourcing, you don’t have to worry about staying up to date with ever-changing payroll legislation, our team of CIPP-accredited payroll experts keep you on track and ensures your business stays compliant. You’ll also save time and money, along with the effort of having to find trained experts as your business grows.

At PayCaptain, we make sure your payroll is delivered accurately on time, increasing employee satisfaction and loyalty. You’ll have up-to-the-minute payroll reports and information so you can make the best choices for your people and business. And best of all, we’ll help your employees reduce stress with tools and support to increase their financial wellness and resilience for the future.

PayCaptain takes care of the heavy lifting, so you don’t have to.

Payroll Experts
What are the Benefits Payroll Outsourcing Services

What are the benefits of our payroll outsourcing services?

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Saves time

Your outsourced payroll service provider runs payroll, ensures accuracy and answers any employee payroll queries allowing your in-house team to concentrate on their core activities

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Saves money

Eliminates the need to employ dedicated payroll resource and saves money on updating software and paying for enhanced security to protect in-house payroll systems

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Ensures continuity of service

With a dedicated outsourced payroll team, there’s no need to worry about covering absence or sickness of your in-house payroll team, trained experts are always on hand

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Keeps your business compliant

With timely submission of information to HMRC and an expert team that’s ahead of the curve on changes in payroll legislation, we’ll keep your business protected, avoiding penalties and fines

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Increases loyalty, satisfaction and productivity

By paying employees accurately on time, every time and a mobile payroll app that puts your employees in control of their pay 

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Scales as your business grows

Avoiding the need to recruit more staff as your payroll needs grow

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Ensures more accurate budgeting

With a transparent, fixed cost per employee per pay run, you’ll always know your payroll costs

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Reduces errors

With advanced automation and exception reporting, delivering accurate payroll and detailed up-to-the-minute payroll reports

Benefits Payroll Services

What do our customers think of our managed payroll services?


With PayCaptain, we’ve been able to save approximately 70% processing time across the HR team.

Charlie Mitchell

Chief People & Sustainability Officer
DF Capital Logo

PayCaptain gives me virtually unlimited information about our employees and their pay, so when it comes to approving the payroll, my job is very simple and easy.

Frank Bandura

Chief Financial Officer
Gusto Italian - a PayCaptain customer

I would be very happy to recommend PayCaptain to any company looking to outsource their payroll and upgrade their technology.

Amy Aylwin-Fergus

HR Manager
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Frequently Asked Questions

What is payroll outsourcing?

Payroll outsourcing is where a company hires an external service provider to handle all aspects of its payroll processing. Instead of managing payroll functions in-house, the company delegates tasks such as calculating wages; deducting taxes, pensions and benefits; preparing payroll reports; submitting payroll data to HMRC and issuing payments to employees to a specialised third-party outsourced payroll service provider.

How much does outsourced payroll cost?

The cost for outsourced payroll differs from each supplier. Many providers charge a per-employee cost which ranges from £3 to £15, and the total cost is calculated on the number of employees and the frequency of pay runs. With PayCaptain, there are no hidden charges to the employer or the employee for Faster Payments, payroll savings, pensions, emergency payments or wage advances. Contact us to find out more about PayCaptain's pricing structure.

Is outsourcing payroll cost effective?

Outsourcing payroll is often more cost effective than running payroll in-house. It reduces staff overhead by removing the need for in-house payroll personnel. Companies know their costs and can control their budget with a transparent fixed cost per employee. Outsourced payroll can also be scaled more easily as the employee headcount grows. The outsourced payroll services provider is responsible for resourcing, so the customer doesn’t need to recruit and train new payroll staff, saving both time and money.

How does payroll outsourcing work?

With fully managed payroll, the outsourced payroll provider receives all payroll information from the employer. Using specialist software, gross pay, deductions and payments to employees are calculated and the solution creates online payslips delivered via a mobile payroll app, PDF or via a payroll portal. Payroll service providers submit payroll reports to HMRC, keeping employers compliant with HR and payroll legislation. The outsourced payroll services provider also makes salary payments to the employees.

What do managed payroll providers do?

Managed payroll providers offer comprehensive services to businesses by taking over the entire payroll process. They handle tasks such as calculating employee salaries, managing tax and deductions, issuing payslips, making salary payments and submitting required data to HMRC, while ensuring compliance with ever-evolving HR and payroll legislation.

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Start making payroll a breeze

We'd love to talk about how PayCaptain can add value to your company and your employees. Click the button below to arrange a demo and see PayCaptain in action!

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