Payroll software for medium-sized businesses in the UK
Simplify payroll with award-winning, automated software that ensures accurate payments. Our HMRC-compliant payroll software for medium-sized businesses is designed for growing companies. Save time, reduce errors and keep employees happy with on-time, hassle-free payroll.
See how PayCaptain simplifies payroll for medium-sized businesses:
Streamline payroll for your growing business
Managing manual payroll in a medium-sized business isn’t easy. Keeping up with tax rules, managing pensions and making timely employee payments takes up valuable hours each month. Mistakes lead to stress, lost time and can result in fines from HMRC.
PayCaptain takes the hassle out of payroll. Our payroll software automates calculations, ensures compliance and handles deductions with ease. There’s no more last-minute panic over paydays or struggling with spreadsheets. With payroll taken care of, businesses can focus on growth, not admin.
Essential payroll features for growing medium-sized businesses
PayCaptain has essential features to keep medium-sized businesses compliant, efficient and organised. From tax calculations to easy pension management, everything is handled by our AI-powered payroll.
Save time with automated tax calculations
PAYE, National Insurance and other deductions are handled automatically.
Reduce admin with employee self-service
Staff can access payslips and update details without HR help.
Stay compliant with RTI submissions
Payroll data is sent directly to HMRC in real time.
Manage workplace pensions easily
Auto-enrolment and contributions are taken care of.
With PayCaptain, businesses spend less time on payroll and more time on moving forward.
Advanced payroll features for medium-sized businesses
As businesses grow, managing payroll becomes more demanding. PayCaptain simplifies payroll with powerful automation, detailed reports and seamless system integration. Reducing admin and minimising errors, our software gives businesses the control to scale with confidence.
Key benefits of our advanced payroll features:
Boost efficiency with automated payroll
Tax calculations, deductions and payments run seamlessly, reducing manual work.
Ensure compliance with HMRC Integration
Real-Time Information (RTI) submissions and auto-enrolment are handled with ease.
Gain clarity with custom reports and analytics
Track payroll costs, generate detailed reports and make data-driven decisions.
Simplify HR and accounting with seamless integration
Connect payroll with existing HRIS and accounting systems for smooth data flow.
Reduce admin with employee self-service
Staff can access payslips, update details and manage their payroll more independently.
Manage payroll across multiple locations and departments
Flexible payroll processing for growing businesses with complex structures.
Scalable payroll software for your business needs
As medium-sized businesses grow, payroll software needs change. PayCaptain offers flexible pricing plans that scale with your business. You’ll have payroll that stays simple, no matter how large your workforce becomes.
PayCaptain is built for business growth:
Easily add new staff
Payroll updates automatically as your team grows.
Manage multiple locations
Pay employees across different sites without hassle.
Handle all pay types
Bonuses, overtime and commissions are calculated for you.
Fair pricing
Only pay for the employees on your payroll.
Expand with confidence, knowing our payroll software for medium-sized businesses will keep up. Every step of the way.
Why medium-sized businesses choose PayCaptain payroll software
Growing businesses need payroll that’s fast, reliable and hassle-free. PayCaptain automates admin, ensures compliance and integrates with key business systems. Payroll continues to run smoothly as businesses expand.
How PayCaptain makes payroll easier:
Saves time with automation
Payroll, tax, and payments are handled automatically.
Expert support when needed
Get quick, reliable employee support to keep payroll running smoothly.
Reduces errors
Connects easily with leading accounting, HRIS and business tools so you can say goodbye to manual errors.
Scales effortlessly
Adds new employees, locations and pay structures without extra work.
Real world success stories
We transferred our payroll to PayCaptain in April 2024 and haven't looked back since. With our dedicated Payroll Manager and the support and tech team, who have supported the integrations with the time and attendance platform, Deputy, and our HRIS system, BOB, we have been able to reduce payroll processing time by 60%.
User experience has also improved, with significantly less corrections to be processed due to changes, and the ability to submit updates right up until the day before processing. Thank you PayCaptain, you are indeed Payroll Rockstars!
Natalie Trumper
Working with PayCaptain feels like a true partnership. Their team are always willing to help and have definitely gone the extra mile for us when we've asked it of them. It's great having a payroll partner who treat your problem like it's their problem. I've worked with a few different payroll providers over the years and wouldn't hesitate in saying PayCaptain are head and shoulders the best.
Chris Hugo
Moving over to PayCaptain is one of the best moves we have made as a business. It truly is a fabulous payroll solution and saves so much time. From implementation to live payroll, the process was seamless and straightforward. A large part of this process is made painless by the amazing team on hand to answer any questions and queries.
Michelle Keelin
Frequently Asked Questions
What is the best payroll software for a medium-size business in the UK?
The best payroll software for a medium-sized business is one that saves time, keeps companies compliant and scales as the business grows. Medium-sized businesses often struggle with tax regulations, payroll errors, pension management and handling multiple pay structures. The right solution should automate calculations, simplify reporting and integrate seamlessly with HRIS and accounting systems.
PayCaptain delivers all of this and more. It automates payroll, ensures HMRC compliance and offers real-time payroll reports. It also provides a host of functionality to improve employee financial wellbeing including payroll savings and flexible payments. Employees also get access to a self-service portal, reducing admin for HR teams. This makes it easy to manage growing teams across multiple locations.
Our outsourced payroll software is designed to handle complex payroll while keeping things simple, efficient and stress-free for employers and their teams. That’s why we believe PayCaptain is the best payroll software for medium-sized businesses.
What are the key features I should look for in payroll software for my medium-sized business?
Medium-sized businesses need payroll software that simplifies processes, keeps them compliant and grows when they do. HMRC-recognised payroll means employee tax updates are automatic. Submissions and reports are simple, quick and easy. This is essential to avoid costly errors and reduce admin. Advanced reporting and analytics help businesses track payroll costs, tax liabilities and employee payments, providing valuable insights for financial planning.
Integration with HR and accounting systems keep everything connected. This puts an end to duplicate data entry and keeps records accurate. PayCaptain reduces admin workload by giving employees access to online payslips. They can update details, learn more about their payroll and access salary advances in times of need. For companies with multiple locations or departments, the best payroll software for medium-sized businesses should offer flexible processing to handle different pay structures.
Security is also critical, as payroll data contains sensitive information. The best software includes encryption, secure access controls, ISO27001 and compliance with GDPR regulations. PayCaptain delivers all these features, making it the perfect payroll software for medium-sized businesses in the UK.
How can payroll software help my medium-sized business scale efficiently?
Payroll software streamlines everything. It automatically brings on new hires and handles different pay types like bonuses and commissions. It also keeps medium-sized businesses compliant with UK payroll legislation.
Scalable payroll software puts an end to admin bottlenecks. Automation – for things like tax calculations, HMRC submissions filings and pension contributions - reduces the risk of errors. Real-time data transfer between HRIS, accounting systems and payroll software keeps everything in sync. Businesses get a real time view of what’s happening at the touch of a button. A self-service portal further eases the workload by allowing employees to access payslips and update details on their own.Cloud-based payroll software is often a smart choice. It’s flexible, always up to date and easy to access from anywhere. Look for features like employee self-service, online payslips and built-in reporting, which saves time and cuts down on errors.
With flexible pricing plans and cloud-based infrastructure, PayCaptain grows with your business. When adding staff, expanding to new locations or managing changes or complex payroll needs, PayCaptain adapts, so payroll runs smoothly at every stage of growth.The best payroll software for small businesses does all of this. It makes payday simpler and frees up time to focus on the business.
Can payroll software integrate with my existing HR and accounting systems?
Integration between payroll, HR and accounting systems is essential for efficiency and accuracy. A well-connected payroll system eliminates the need for manual data entry. This reduces keying errors and improves payroll accuracy. It also keeps employee information, tax calculations and financial records up to date across all platforms automatically.
PayCaptain integrates with other leading cloud-based solutions, including HR, scheduling and accounting software solutions. Integrations allow businesses to sync payroll with their existing business systems. PayCaptain can integrate with any other cloud software that has public APIs within 72 hours. This means medium-sized businesses get the best HR and payroll software for their operations. Employee records, tax deductions and pension contributions transfer automatically, cutting down on admin time and improving compliance.The good news? These problems are fixable. The best payroll software for small business can handle calculations, automate reports and reduce manual entry - saving time, money and stress.
With flexible integrations, businesses gain better visibility into payroll costs and financial planning, while employees benefit from accurate and timely payments. PayCaptain’s API connections make payroll simpler, faster and more reliable. These integrations mean businesses can focus on growth rather than paperwork.
Start making payroll a breeze
We'd love to talk about how PayCaptain can add value to your company and your employees. Click the button below to arrange a demo and see PayCaptain in action!
Arrange a demo