HMRC-recognised payroll software
Stay compliant and protect your UK business with HMRC-recognised payroll software. PayCaptain’s cloud-based payroll software makes paying your people easier. It simplifies payroll, reduces errors and makes sure employees are paid correctly and on time. Built for accuracy and peace of mind, it frees you to focus on what matters most.
What is HMRC-recognised software?
HMRC-recognised payroll software helps businesses stay fully compliant with payroll law. PayCaptain’s outsourced payroll makes sure every payslip, deduction and report meets HMRC requirements. Having no need to worry about deadlines or errors, RTI submissions happen automatically. This means fewer risks, no fines and a faster, more efficient payroll experience.
Paying your team correctly and on time, our HMRC RTI payroll software keeps everything accurate and compliant. It’s a simple way to protect the business, support employees and stay fully up to date. All without extra admin.
Say goodbye to outdated, clunky systems. PayCaptain’s HMRC payroll software gives employers peace of mind and gives employees a modern, flexible way to get paid.
Benefits of UK compliant HMRC payroll software
Assured compliance
Keeps businesses compliant by ensuring all payroll data is accurate and payroll reports are submitted on time
Reduced errors
Reduces errors with advanced AI payroll automation, digitisation and exception reporting
Pension automation
Saves time with automatic pension scheme communication and enrolment
Efficient team focus
Reduces processing time, allowing your HR and payroll team to deliver excellent employee support
Always available
Simplifies the HMRC payroll process with cloud-based software that’s available anytime, anywhere
Efficient payroll management
Saves time and money by reducing admin and queries associated with payroll
HMRC RTI submissions
PayCaptain’s HMRC-recognised payroll software makes RTI submissions easy.
Every time payroll is run, the software automatically sends the required payroll reports to HMRC. This automation keeps businesses compliant without any extra effort or checking.
RTI submissions are a key part of HMRC payroll rules. They make sure that tax, National Insurance and other deductions are reported to HMRC in real time, not just at year-end. Late or incorrect RTI submissions can lead to fines and penalties.
Submit accurate RTI reports every pay cycle
Avoid missed deadlines and errors
Stay fully compliant with HMRC payroll requirements
Save time with automated reporting
AI powered payroll handles RTI submissions in the background, without need for manual uploads or more effort. PayCaptain’s HMRC software for payroll gives businesses peace of mind and a smoother payroll process.
Who is our HMRC payroll software for?
PayCaptain’s HMRC-recognised payroll software is built for businesses of all sizes - from 50 employees to 5000 and more. It suits growing businesses that need flexibility, accuracy and expert support.
Our HMRC payroll software for small businesses saves time, cuts errors and protects cash flow with simple, automated processes. For larger businesses, our software scales as the business grows. It also brings flexibility and expert support from CIPP-accredited payroll specialists.
PayCaptain also offers the best HMRC payroll software for different industries, including:
Whether a business is just starting to grow or already well established, PayCaptain providesreliable, HMRC compliant payroll that supports teams and keeps employers protected.
How to switch to our HMRC-recognised payroll software
Our team of payroll experts makes switching easy.
We handle the setup and onboarding, so the business can relax knowing everything is in safe hands.
You’ll introduce us to your current payroll provider so we can import and verify your payroll data
PayCaptain is configured to your needs with a parallel payroll run to validate the numbers
Your payroll administrators are brought up to speed with training and support
Your employees are onboarded with personalised training materials and presentations
PayCaptain goes live
What do our customers think about our HMRC-recognised payroll software?
The software and payroll app are extremely user friendly and our monthly payroll process has been streamlined to allow us more time focusing on our business and less time checking and submitting reports.
An employer and employee offering that’s agile, flexible and accurate… and makes pay easier to manage and understand [both] as an employee and as an employer.
What’s really great is the industry expertise and regulatory understanding that PayCaptain has. They’re able to give us help or explain a way we might navigate some new legislation.
Data security HMRC payroll compliance
Payroll data is sensitive. Protecting it is essential for staying compliant. PayCaptain’s HMRC-recognised payroll software is certified to ISO 27001, the international standard for information security.
This means the business is protected by a fully audited Information Security Management System (ISMS). This framework keeps payroll data safe, secure and compliant.
Frequently asked questions about HMRC payroll solutions
What is HMRC approved payroll software?
The correct term is ‘HMRC-recognised payroll software,’ rather than ‘HMRC approved payroll software,’ ‘HMRC recommended payroll software’ or ‘HMRC accredited payroll software.’ HMRC doesn’t recommend any payroll software over another. It’s essential that to process payroll, however, service providers’ software is HMRC-recognised.
HMRC has a list of recognised UK HMRC payroll software providers. For payroll software to be recognised by HMRC, it goes through rigorous testing. This makes sure all calculations are accurate and all payroll data is transferred safely to HMRC.
All UK payroll systems must meet strict security standards for handling, storing and sending employee information.
Does HMRC payroll software make pension deductions?
HMRC-recognised payroll software handles pension deductions by linking them directly to payroll. This means everything runs smoothly and automatically. Outsourced payroll service providers automate pension calculations, ensuring the right deductions in line with pension rules.
It makes managing pensions easier, cuts down errors and helps the employer stay compliant with HMRC’s auto-enrolment rules. PayCaptain’s HMRC payroll software offers a suite of UK pensions. Other employee benefits include payroll savings, savings accounts and salary advances. Employee wellness features include SmartPay, payment splitting, flexible payments and payroll giving.
Why should I choose HMRC software for payroll?
Choosing HMRC-recognised payroll software helps businesses stay compliant with UK tax rules. It makes sure calculations are accurate and submitted on time. Businesses benefit from accurate tax calculations, simple online payslips, easy links to HMRC systems and strong security.
PayCaptain’s HMRC-recognised payroll software streamlines payroll, cuts down errors and helps avoid costly penalties.
Does HMRC payroll software integrate with other systems?
Yes. PayCaptain’s UK HMRC payroll software connects easily with leading HR and workforce management systems. Real-time open APIs let HR and payroll data flow both ways, improving accuracy, reporting and decision-making.
It creates a smooth experience for both employees and payroll teams. Clear, up-to-date information is available whenever it’s needed. PayCaptain can integrate with any other cloud software that has public APIs, often within just 72 hours.
What are the penalties for non-compliance with HMRC payroll regulations?
Missing HMRC payroll deadlines or making mistakes can lead to fines. Penalties range from £100 to £400 per pay run, depending on the size of the business. Extra charges can apply for late payments or repeated errors.
Using HMRC-recognised payroll software like PayCaptain helps avoid these risks by keeping payroll accurate and submissions on time. It keeps the business protected from unnecessary costs and stress.
How often are HMRC payroll regulations updated?
HMRC payroll regulations are reviewed and updated every tax year, usually in April.
Changes can include new tax rates, National Insurance thresholds, pension rules and reporting requirements.
Sometimes, extra updates can happen during the year, especially if new laws are introduced.
PayCaptain’s HMRC payroll software stays up to date automatically, so employers don't have to worry about missing changes. It means payroll stays compliant without extra work for the business.
Can payroll software handle complex payroll scenarios, such as those with multiple pay rates or deductions?
Yes, good payroll software can handle complex payroll needs easily. This includes multiple pay rates, overtime, bonuses, different types of deductions and varied working patterns.
PayCaptain’s HMRC payroll software is built to manage all these scenarios without extra hassle. It keeps calculations accurate, makes sure the right information goes to HMRC. It makes payroll simple and stress-free even when things are more complicated.
Employers get the flexibility they need, without losing accuracy or compliance.
Start making payroll a breeze
We'd love to talk about how PayCaptain can add value to your company and your employees. Click the button below to arrange a demo and see PayCaptain in action!
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