Care home and home care payroll software
PayCaptain takes the stress out of payroll for the care sector. It saves time and reduces errors. Our HMRC-recognised payroll software keeps UK care service providers compliant with HR and payroll law. It’s built for the unique needs of the sector and handles variable hours, complex shifts and weekend rates. Smoothly and without stress.
Simplify payroll management for care homes and agencies
Spend less time on admin and more time on care. PayCaptain makes payroll fast, accurate, and stress-free.
Reduce costly errors.
Pay staff accurately and keep your carers happy and feeling valued.
Avoid fines and legal headaches.
Keep your business safe by being fully compliant with UK care sector payroll rules.
Boost team morale.
Get pay right, first time, every time, reducing queries and building trust.
Free up time for care.
Spend less time on payroll and more time supporting your team and residents.
Build loyalty and retention.
Show your carers they’re valued with accurate, on-time pay.
Explore PayCaptain's care home payroll service
Key payroll features for care providers
Making payroll easier for care homes and home care agencies, PayCaptain lets businesses spend more time on care:
Reduces admin time.
Automate time tracking by linking care management and scheduling systems directly to payroll.
Keeps pay fair and accurate.
Handle different pay rates for day, night, weekend and bank holiday shifts without extra effort.
Stays compliant.
Automatically calculate holiday pay for variable hours and zero-hours staff, reducing the risk of underpayments.
Makes onboarding simple.
Add new staff quickly and remove leavers without hassle, reducing time spent on paperwork.
Avoids costly mistakes.
Built-in checks flag issues like National Minimum Wage breaches before payroll is processed.
Makes planning easier.
Access detailed reports on payroll costs, hours worked and compliance data for better business insight.
Explore PayCaptain's care home payroll service
Compliant, accurate payroll for the care industry
Keeping payroll accurate and compliant is critical in the care sector. PayCaptain’s payroll software helps businesses avoid fines and protects their reputation. It automatically checks every payslip to keep businesses in line with UK employment law. PayCaptain eliminates underpayments and errors.
With built-in compliance features, businesses cut down on admin and stay ahead of changing regulations. Outsourced payroll makes it easy to manage HMRC submissions, ensuring deadlines are never missed. This means fewer worries, lower risk and a more trusted, respected care business.
Pay your staff accurately and on time, every time. Keep your agency or care home payroll running smoothly with PayCaptain.
Financial wellbeing tools for care workers
PayCaptain helps your care staff feel more secure and in control of their finances. Key benefits of our UK homecare payroll software include:
Easing pressure between paydays. Salary advances let care staff manage unexpected costs by giving access to part of earned pay before payday.
Keeping cash flow steady. Flexible payments let employers repay travel and other expenses quickly, without waiting for payday.
Making budgeting simpler. Payment splitting automatically divides pay into bills, savings and spending money, so important bills are never missed.
Keeping staff in control of spending. Budgeting tools in the payroll app help employees plan ahead and avoid overspending.
Building a stronger financial future. Automatic enrolment into workplace pensions and clear pension dashboards let care staff track their pension savings.
Tackling problem debt with the right support. Signposting to trusted debt advice helps employees take action without feeling overwhelmed.
Keeping care staff engaged with payroll. Online payslips show pay, deductions and hours clearly, helping employees understand what’s been paid and why.
Building a financial buffer. Regular payroll savings help care workers prepare for unexpected costs. Savings pots help carers with savings goals.
These tools make a real difference to financial wellbeing. Available as standard, they help employees in the care sector feel more secure and less stressed about money.
Customer success stories
‘Our daily operations have significantly improved since adopting PayCaptain. The seamless integration with Birdie means information flows into payroll instantly, achieving 100% accuracy and putting an end to the Excel challenges we faced before. PayCaptain has truly simplified our payroll processes.’
Shelley Coughlin
‘We needed to make significant improvements in our payroll operations and decided to move away from an earned wage access provider that didn't align with our values. Choosing PayCaptain was a strategic move, given their seamless integration with Birdie, which has greatly streamlined our entire payroll process. The employee features offered by PayCaptain not only met but exceeded our expectations, and the 'emergency cash' feature, with no cost to our employees, has proven to be a real game-changer.
Nick Hodgson
Scalable payroll services for home care
Payroll needs change as care businesses grow. PayCaptain makes it easy to scale, whether it’s for a small home care agency or a large network of care homes. It handles UK payroll for part-time carers and live-in support workers to full-time nursing staff. It offers flexible pay rate management, automated time tracking and seamless integration with care management software.
Adding new branches or care home locations? No problem. PayCaptain can manage payroll for medium-sized businesses to those with multiple sites. This helps care businesses stay organised and keep costs down as they grow. It also makes adding and removing staff simple, cutting down on admin and reducing errors.
Pay your staff accurately and on time, every time. Keep your agency or care home payroll running smoothly with PayCaptain.
Get a tailored quote for home care payroll services
Frequently Asked Questions
How does payroll software handle variable hours and shift patterns common in care homes and home care?
PayCaptain easily handles variable hours, shift patterns and varying rates of pay found in the care sector. It accurately tracks and calculates pay for staff with different shift rates, including nights, weekends and bank holidays. Payroll for hourly care staff, live-in carers and part-time carers is calculated with ease, so your people are always paid correctly.
Can care payroll software help keep care businesses compliant with UK employment law, such as National Minimum Wage and holiday pay?
Yes, PayCaptain keeps care businesses compliant with UK employment law. It automates critical compliance checks, including National Minimum Wage (NLW) calculations and holiday pay for staff on variable hours or zero-hours contracts. This reduces the risk of underpayments and costly fines and makes sure carers are paid correctly and on time.
PayCaptain also simplifies HMRC payroll reporting, making it easier to submit accurate, timely data. It automatically accounts for different pay rates, changing hours and different shift patterns. It runs checks and exception reports. This means employers have fewer worries about employment regulations and more time to focus on providing quality care.
Is it possible for UK care home payroll software to integrate with existing care management or scheduling systems?
Yes, PayCaptain integrates with existing care management and scheduling software. This is a big advantage for care homes and home care agencies. It reduces manual data entry, cuts down on admin time and makes sure staff are paid accurately. When payroll software pulls data directly from a rostering system, businesses avoid missed hours and duplicate tasks.
Integration also improves data accuracy by correctly matching hours, shift patterns and pay rates in both systems. It also makes it easier to calculate holiday pay for staff on variable hours. It’s a straightforward way to keep your payroll running smoothly while reducing payroll mistakes.
How does care home payroll software improve accuracy and reduce errors when calculating pay for UK care workers?
PayCaptain improves accuracy by automating key payroll processes. It reduces manual data handling. It uses built-in validation rules to check for common errors, such as missed hours or incorrect pay rates. It runs this validation and checking before each payroll run. This reduces the risk of underpayments, overpayments and missed overtime. It means staff get paid correctly.
AI payroll automation also cuts down on repetitive tasks like data entry, which is a common source of mistakes. Instead of manually transferring hours from timesheets or rostering systems, PayCaptain gets this data directly from integrated care management software. This improves accuracy and saves time. It reduces admin costs and helps build trust with your team by ensuring they’re always paid correctly.
Is home care payroll software suitable for both small independent care homes/agencies and larger multi-site providers?
Yes, PayCaptain’s award-winning payroll software is suitable for small independent care homes and larger multi-site providers. It scales with your business, making it just as effective for a single care home or a small home care agency as it is for a large care group with multiple locations.
The software can handle the payroll needs of small teams, including payroll for UK live-in carers, part-time carers and zero-hours workers. It also supports larger businesses with more complex needs. This includes managing different pay rates and handling multi-sites. As your business grows, PayCaptain adapts, reducing the need for software changes. PayCaptain’s scalability makes it easier to stay organised and compliant.
What kind of support and training should I expect when implementing new payroll software for my care business?
When implementing new care home payroll software, you’ll receive training and support to make the transition as smooth as possible. This includes onboarding assistance, along with step-by-step guides and live training sessions to make sure you’re confident using the system. PayCaptain has an onboarding team who tailors the software to your specific needs. Once you’re set up and trained, you’re then passed over to your dedicated payroll manager.
Ongoing support is just as important. With PayCaptain you have a dedicated payroll manager and lots of channels for both HR team and employee support. These include phone, email, AI Chatbot and WhatsApp. Any issues that come up are resolved quickly. You’ll also get regular software updates, webinars and best practice advice to keep you up to date with the latest features and compliance requirements. This kind of support makes a big difference, ensuring your payroll runs smoothly and carers are paid accurately every time.
Can domiciliary care payroll software help manage different pay rates for weekdays, weekends, nights, or specific types of care?
Yes, PayCaptain is designed to handle different pay structures, making it ideal payroll software for UK care homes and home care agencies. It allows you to set different pay rates for weekdays, weekends, nights and bank holidays, as well as specific rates for specialised care roles. This means your carers are always paid accurately for the work they do, without the need for manual calculations.
The software can automatically apply these rates based on the hours worked, reducing the risk of errors and saving time on administration. It also makes it easier to stay compliant with UK employment law. This helps build trust with your staff.
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