HR Payroll software
Take the stress out of payday with PayCaptain’s HR payroll software. It means less admin, fewer errors and more time for what matters.
Simplify and automate HR payroll processes
PayCaptain’s payroll software for HR teams cuts payroll administration. It reduces mistakes and saves time by answering payroll queries before they reach HR Teams. Freeing up hours every month, PayCaptain empowers HR professionals to uplift leadership and build products for humans, instead of answering payroll queries
With PayCaptain, HR teams can:
Save time with tax and pensions handled automatically
Fix problems faster with real-time alerts and checks
Reduce queries from staff with clear, self-service payslips and friendly employee support
Feel confident knowing data is always accurate and secure
Key HR payroll software features
PayCaptain’s HR payroll software includes powerful tools that make payroll simpler and faster.
Each feature is designed to support day-to-day tasks and give HR more time to focus on people, not paperwork.
Automated payroll processing
Cuts down admin by calculating pay, tax and pensions automatically. There’s no need to do it manually
Secure data management
Keeps employee payroll data safe with bank-level security, so HR teams can stay compliant and protected
Comprehensive reporting and analytics
Gives HR a clear view of payroll costs, trends and changes, making it easier to plan ahead
HMRC compliance
Submits the right reports at the right time, helping companies stay in line with UK payroll rules
Employee self-service
Lets staff check their payslips, update details and get documents through the payroll app, saving HR time by reducing questions
Integration with HR systems
Connects easily to HR platforms, time tracking and pensions, keeping everything updated and in sync
User role management
Gives HR control over who sees what, protecting sensitive data and supporting clear workflows
These features make payroll run more smoothly. They help HR teams save time, avoid errors and support their workforce better.
Accurate and compliant payroll software for UK HR teams
Avoid fines, reduce stress and protect your business.
PayCaptain’s HR payroll management software is HMRC-recognised. It’s designed to make compliance easy. The cloud-based software updates automatically when HMRC makes changes.
With PayCaptain, HR teams can:
Stop worrying about payroll mistakes.
Built-in checks catch issues before payday
Save time on HMRC submissions.
Everything’s calculated and sent automatically
Avoid penalties.
PayCaptain is fully compliant with the latest UK payroll laws
Feel confident.
Every payslip, tax deduction and pension contribution is accurate and secure
It’s HR payroll software that does more than process pay. PayCaptain helps protect the business, support the team and stay compliant without extra effort.
Make faster HR decisions with detailed payroll insights
Make smarter decisions with clear, reliable payroll data.
PayCaptain’s payroll reports give HR teams the insights they need to plan, track and report with confidence. No more digging through spreadsheets or cross-checking data. Just clear information that shows what’s happening with payroll, people and costs.
With PayCaptain, HR teams can:
Spot trends and plan budgets by seeing payroll costs in real time
Track headcount, hours worked and absence, all in one place
Use data to support hiring and planning decisions
Share accurate reports with finance and leadership teams quickly
Feel more in control with the full picture at their fingertips
It’s HR payroll management software that goes beyond payslips. It’s payroll software that gives them the data to lead with confidence.
Why HR professionals trust PayCaptain for payroll
’We’ve been able to save approximately 70% processing time across the HR team.’ Charlie Michael, Chief People & Sustainability Officer, DF Capital
‘…with integrations with the time and attendance platform Deputy and our HRIS system, BOB, we have been able to reduce payroll processing time by 60%. User experience has also improved, with significantly less corrections to be processed due to changes and the ability to submit updates right up until the day before processing.’
Natalie Trumper
‘PayCaptain's ability to set up integrations across different systems is what drew us to the platform, and it has allowed us to automate a lot of processes that used to be very manual and time consuming for our team. Through being able to integrate with our HRIS (Hibob), and our timesheet platform (Deputy), our processing time has been cut down substantially.’
Abby Nair
Frequently Asked Questions
What should HR teams look for in UK payroll software?
HR departments need payroll software that saves time and makes daily tasks easier. Ease of use is essential. If the system is too complex or clunky, it slows everything down. It should be simple to use, especially for busy HR teams juggling lots of tasks. Security is a top priority. Payroll involves sensitive employee data. Secure payroll software for HR must protect this information with strong safeguards and access controls.
It’s also important that the software is fully compliant with UK payroll laws. It should stay up to date automatically with HMRC changes. Good reporting tools are also essential. HR teams need clear information about payroll costs, headcount and absences to support planning and strategy. If the business uses HRIS systems for people management, time tracking or holiday management, they should be integrated into HR payroll software. Payroll software for HR should be able to grow with the business. This means it will keep working well as the team and company expands.
How can payroll software streamline the HR department's workload?
Payroll software for HR departments in the UK helps save time by taking care of repetitive tasks automatically. Things like calculating pay, handling tax and managing pension contributions all happen in the background. There’s no need for manual input. Employees can also check their own payslips, update personal details or download documents themselves via the app or online payslips. This leads to fewer questions and less admin for the HR team.
Reporting is quicker too. Instead of building reports from scratch, HR teams can see ready-made data on payroll costs, staff numbers and absence patterns. This gives a clear picture of what’s going on and helps make better decisions. By reducing admin, the best HR payroll software frees up time to focus on important tasks. Supporting staff, planning for growth and improving the workplace can be prioritised.
What level of data security and compliance should HR professionals expect from payroll software?
HR professionals should expect strong protection for all employee payroll data. That means encryption to keep information safe. Strict access controls should limit who can see what in the HR payroll software. Secure storage must meet industry standards. Payroll software should also follow UK data protection laws, including GDPR. This helps sensitive personal stay private and well managed.
Compliance with payroll rules is just as important. The software should support Real Time Information (RTI) reporting to HMRC. It should be HMRC-recognised and adjust to changes in legislation, so information is always correct and on time. When HR payroll software takes care of both security and compliance, teams can work with confidence.
Can payroll software integrate with our existing HRIS (Human Resources Information System)?
Yes, PayCaptain’s payroll software for UK HR teams is built to integrate with HRIS platforms. Data like hours worked, new starters or changes to employee details flows straight from the HR system to payroll. PayCaptain integrates with most HRIS platforms using secure APIs. This allows data to move between systems automatically.
This kind of integration saves time, reduces mistakes and keeps everything in sync across HR and payroll. It also means fewer gaps in communication and more accurate records. This allows teams to work more efficiently. With systems connected, HR professionals spend less time chasing data and more time focusing on the people behind it.
What types of payroll reports and analytics are most valuable for HR departments?
The most useful payroll reports for HR teams are the ones that give a clear picture of people, costs and patterns. PayCaptain offers a wide range of ready-made payroll reports to support everyday HR needs. These cover everything from staff costs and working hours to leave, pensions and tax. For larger businesses, gender pay gap reports are also included, so the business meets mandatory reporting requirements.
If a report isn’t already available, PayCaptain can create it. Reports can be tailored to fit what the business needs and most new requests are completed within 72 hours. That means HR teams have access to data when they need it, without delay or extra admin.
How does HR payroll software in the UK handle employee queries and reduce the burden on HR teams?
The best HR payroll software has self-service features which take a lot of pressure off HR teams. Employees can log in to see their payroll information and documents themselves. They can update their own personal details, which means fewer changes for HR to make.
Employee self-service cuts down the number of enquiries HR receives and helps avoid delays or mistakes. When employees can get the answers they need quickly, they feel more in control. HR teams save time so they can spend more time supporting their people. It’s a simple way to improve the payroll experience for everyone.
Is HR payroll management software suitable for different sized businesses and structures?
Yes, PayCaptain is designed to work for HR teams of all sizes. Whether it’s a small team, a medium sized business or a large department, the software fits different needs. It handles everything from simple monthly pay runs to more complex payroll for large businesses.
As small businesses grow, PayCaptain grows with it. The online HR payroll software is flexible and easy to scale. This makes PayCaptain a good fit for growing teams and businesses with changing needs.
What kind of support and training is provided for HR teams payroll software?
When a business switches to PayCaptain, the HR team is fully supported from day one. Onboarding includes clear training tailored to how the business runs payroll. This helps the in-house team feel confident using the software straight away, whether they’re new to payroll or moving from another system.
Ongoing support comes from a dedicated payroll manager who helps with queries, runs payroll and makes sure the company stays compliant. HR teams can reach out by phone, email, WhatsApp or through the AI chatbot, whatever works best. Support is quick, friendly and focused on making payroll as smooth as possible.
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